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best expense management software for a team running ad spend?
Posted by on May 25, 2026 at 11:46 pmWe're an agency, 8 people on the buying side, running about $90K/month across Meta, Google, and TikTok. Every buyer has a card and the receipt situation around tooling subs, hosting, and a couple of vendors is a mess at month end.
I want something that issues a card per buyer with a hard limit, captures the receipts on its own, and feeds clean data into Xero. Tried Expensify a few years ago and it was clunky for this kind of spend.
suggestions?
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1 Reply
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8 people for $90k? What is it like 200 $500 a month accounts?
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You can use Airwallex, cards stay clean on Meta and Google and the FX is way better than Amex.
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you have 8 people for that much across that many platforms?
Why?
I think one or two accounts I manage spends more than your whole portfolio, I wish I had 8 guys 😅
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PayWithExtend. It’s like 50 or 100 per month I think. It used to be free.
We use it with Amex business platinum and it works like a charm for all ad accounts. It issues Amex Business Platinum BINs too.
Also, you can put any address in the billing address field and the virtual card will return a positive match. This helps you avoid checkpoints on meta.
We’ve used it for a while now and never had an issue with ad accounts. I used revolut, privacy and others in the past and DID have issues with ad accounts using those platforms.
These days we use it for ad accounts but also issuing employee cards and cards for subscriptions. I wouldn’t even consider any other card issuing platform.
Good luck!
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