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Been there — the sprawl across Notion, emails, and WhatsApp is real.
What’s worked for me: Looker Studio for client-facing reporting (pulls from GSC + GA4 in one clean dashboard), Notion for internal work logs and content calendars, and a simple Google Sheet as the “single source of truth” for task status across clients. Not fancy but it keeps the chaos manageable.
For content specifically, I batch keyword research using Semrush, then drop everything into a content calendar template in Notion. Each blog post gets its own card with brief, draft, edits, publish status.
On the n8n front — yes, worth exploring for repetitive stuff like pulling rank tracking data into sheets automatically or auto-posting published content to socials. It has a learning curve but if you’re doing the same manual steps weekly for 5+ clients, the ROI is there.
Biggest unlock for me was separating “doing the work” time from “reporting on the work” time — blocked off every first Monday of the month just for reports. Game changer.
